Policies & Procedures
Policies & Procedures
Board Policies are set by the Board of Directors and impose legal requirements on the district. These policies and procedures define the parameters within which district programs should operate. Policies normally go through a public reading and comment process before they are adopted or revised. Significant changes to policies require Board approval as does the adoption of new policies and the deleting of policies that have become obsolete or redundant. Administrative Procedures are established by the district administration and do not require board approval. Procedures that are expected to be controversial may go through a public comment process but is not required.
Ephrata School District Policies and Procedures
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- 1110 Election
- 1110 Procedure Election
- 1111 Oath of Office
- 1112 Director Orientation
- 1113 Board Member Residency
- 1114 Board Member Resignation and Vacancy
- 1114P Board Member Resignation and Vacancy
- 1210 Annual Organize Meeting -Discretionary
- 1220 board officers
- 1225 School Director Legislative Program
- 1240 Committees
- 1250 Students on Governing Boards
- 1250P Students on Governing Boards Procedure
- 1310 Policy Adoption, Manuals and Administrative Procedures
- 1320 Suspension of a Policy
- 1330 Administration in the Absence of Policy or Procedure
- 1333 Revolving Fund
- 1400 Meeting Conduct Order of Business and Quorum
- 1400P Meeting Conduct Order of Business and Quorum
- 1410 Executive or Closed Sessions
- 1420 Proposed Agenda and Consent Agenda
- 1420P agenda
- 1440 Minutes
- 1450 Absence of a Board Member
- 1610 Conflicts of Interest 1st Class Districts Only
- 1620 The Board-Superintendent Relationship
- 1620P The Board-Superintendent Relationship
- 1630 Evaluation of the Superintendent - Critical
- 1731 Board Member Expenses
- 1731P Board Member Expenses
- 1732 Board Member Insurance
- 1733 Board Member Compensation
- 1733P Board Member Compensation
- 1805 Open Government Trainings
- 1810 Annual Governance Goals and Objectives
- 1820 Board Self-Assessment - Important
- 1822 Training and Professional Development
- 1830 Participation in School Boards' Association
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- 2000 Instruction Table of Contents
- 2000 Student Learning Goals
- 2004 Accountability Goals
- 2005 Improvement Plans
- 2019 Video Use Parent Notification
- 2019 Video Use Parent Permission
- 2019 School Video Approval Form
- 2019 Video Use
- 2020 Course Design, Selection and Adoption of Instructional Materials
- 2020P Course Design, Selection and Adoption of Instructional Materials
- 2021 Library Media Centers
- 2021P Library Information and Technology Programs
- 2022 Electronic Resources and Internet Safety
- 2022 Form Electronic User Agreement
- 2022 iOS Device Checkout Agreement for Use
- 2022P Electronic Resources and Internet Safety
- 2023 Digital Citizenship and Media Literacy
- 2024 Online Learning
- 2024P Online Learning
- 2025 Copyright Compliance
- 2025P Copyright Compliance
- 2029 P-PR Animals in Classroom
- 2030 Service Animals in Schools
- 2030P Service Animals in Schools
- 2090 Program Evaluation
- 2090P Program Evaluation
- 2100 Educational Opportunities Military Children
- 2100P Educational Opportunities for Military Children
- 2104 Federal State Funded Programs
- 2104P Federal State Funded Programs
- 2106 Program Compliance
- 2107 Comprehensive Early Literacy Plan
- 2108 Learning Assistance Program
- 2110 Transitional Bilingual Instruction
- 2110P Transitional Bilingual Instruction
- 2121 Substance Abuse
- 2121P Substance Abuse
- 2125 Sexual Health Education
- 2125P Sexual Health Education
- 2126 HIV AIDS
- 2140 Guidance and Counseling
- 2140P Guidance Counseling
- 2145 Suicide Prevention
- 2145P Procedure Suicide Prevention
- 2420 Grading and Progress Reports - Important
- 2420P Grading and Progress Reports
- 2421 Promotion Retention
- 2421P Promotion Retention
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- 3110 attend placement
- 3110 PR
- 3114 Parttime Student
- 3114P Part-Time, Home-Based or Off-Campus Students
- 3115 Students Experiencing Homelessness
- 3115P Students Experiencing Homelessness
- 3116 Students in Foster Care
- 3116P Students in Foster Care
- 3117 Students in or Released from an Institutional Education Facility
- 3120 Enrollment
- 3120P Enrollment
- 3122 Excused and Unexcused Absences
- 3122P Excused and Unexcused Absences
- 3123 Withdraw Prior to Graduation
- 3124 Removal-Release of Student During School Hours
- 3124P removal of student
- 3126 Child Custody
- 3131 Transfers
- 3140 Release of Resident Students
- 3141 Choice Enrollment Contract
- 3141 Choice Enrollment Contract Spanish
- 3141 Nonresident Students
- 3142 International Student Exchange
- 3142P International Student Exchange
- 3143 Notification and Dissemination of Information about Student Offenses and Notification of Threats of Violence or Harm
- 3143P Notification and Dissemination of Information about Student Offenses and Notification of Threats of Violence or Harm
- 3205 Sexual Harassment of Students Prohibited
- 3205P Procedure Sexual Harassment of Students Prohibited
- 3207 Harassment, Intimidation or Bullying Incident Reporting Form - SPANISH
- 3207 Harassment, Intimidation or Bullying Incident Reporting Form
- 3207 Prohibition of Harassment, Intimidation and Bullying
- 3207P_Procedure Prohibition of Harassment Intimidation and Bullying
- 3210_Nondiscrimination
- 3210P_Procedure Nondiscrimination
- 3211 Gender Inclusive Schools
- 3211P Gender Inclusive Schools
- 3220 Freedom of Expression
- 3220P Freedom of Expression
- 3223 Freedom of Assembly
- 3224 Student Dress
- 3224PR
- 3225 School-Based Threat Assessment
- 3225P School-Based Threat Assessment
- 3226 Interviews and Interrogations of Students on School Premises
- 3226P Procedure Interviews and Interrogations of Students
- 3230 Searches of Students and Student Privacy
- 3230P Searches of Students and Students Privacy
- 3231 Student Records
- 3231P Student Records
- 3232 Parent and Student Rights
- 3232P Parent and Student Rights
- 3241 Student Discipline
- 3241P Student Discipline
- 3241 Discipline Matrix
- 3242 closed campus
- 3245 Policy Students and Telecommunication Devices
- 3245P Students and Telecommunication Devices
- 3246 Isolation Restraint Form
- 3246 Restraint, Isolation and Other Uses of Reasonable Force
- 3246P Restraint, Isolation and Other Uses of Reasonable Force
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- 4000 Public Information Program
- 4000P Public Information Program
- 4020 confidential
- 4040 Exceptions
- 4040 Public Record Request Form
- 4040 Public Records Request
- 4040P Public Records Request
- 4060 Distribution of Information
- 4060P Distribution of Information
- 4110P Citizen's Advisory Committee
- 4110 task forces
- 4120 School Support Organizations
- 4120P School Support Organizations
- 4130 Title 1 Parent Involvement
- 4130P Title 1 Parent Involvement
- 4200P Safe and Orderly Learning Environment
- 4200 Parent Access and Safe and Orderly Learning Environment
- 4210 Regulation of Dangerous Weapons on School Premises
- 4215 Use of Tobacco and Nicotine Products on School Property
- 4217 Effective Communication
- 4217F Effective Communication FORM
- 4217P Procedure Effective Communication
- 4218 Language Access Plan
- 4218P Language Access Plan
- 4220 Complaints Concerning Staff or Programs
- 4220P Complaints Concerning Staff or Programs
- 4235 public performances
- 4237 Contests, Advertising and Promotions
- 4260 Use of School Facilities
- 4260P Use of School Facilities
- 4265 community school
- 4300 Limiting Immigration Enforcement in Schools
- 4300P Limiting Immigration Enforcement in Schools
- 4310 Relations with the Law Enforcement Child Protective Agencies and the County Health Department
- 4310P Relations with Law Enforcement, Child Protective Agencies and the County Health Department
- 4311 School Safety and Security Services
- 4311P School Safety and Security Services
- 4320 Cooperative Programs With Other Districts Public Agencies Private Schools and Daycare Agencies
- 4400 Election Activities
- 4400Procedure Election Activities
- 4500 Unmanned Aircraft System (Drones)
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- 5000 Recruitment and Selection and Evaluation of Staff - Important
- 5000A recruit admin and head coach
- 5001 Hiring of Retired School Employees
- 5001 PR
- 5004 Infection Control Program
- 5004P Infection Control Program
- 5005 Employment Disclosures, Certification Requirements, Assurances and Approval
- 5006 Certification Revocation
- 5010 Nondiscrimination and Affirmative Action
- 5010P Nondiscrimination and Affirmative Action
- 5011 Sexual Harassment
- 5011P Sexual Harassment of District Staff Prohibited
- 5020 collective bagaining
- 5021 personnel policies
- 5050 Contracts
- 5161 Civility in the Workplace
- 5201 Drug-Free Schools, Community and Workplace
- 5202 Federal Motor Carrier Safety Administration Mandated Drug and Alcohol Testing Program
- 5202P Federal Motor Carrier Safety Administration Mandated Drug and Alcohol Testing Program
- 5203 Staff Assistance Program
- 5222 Job Sharing
- 5231 Length of Work Day
- 5231P Length of Work Day
- 5240 Evaluation of Staff
- 5250 Staff Incentives
- 5251 Conflict of Interest
- 5252 Staff Participation in Political Activities
- 5253 Maintain Boundaries
- 5253P Maintaining Boundaries
- 5254 Staff Expression
- 5254P Staff Expression
- 5260 Personnel Records - Important
- 5260P Personnel Records
- 5270 Resolution of Staff Complaints
- 5270PR
- 5271 Reporting Improper Governmental Action - Whistleblower Protection
- 5271P Reporting Improper Governmental Action
- 5280 Separation of Employment
- 5281 Disciplinary Action and Discharge
- 5310 Compensation
- 5315 Garnishment and Personal Credit Problems
- 5315P Garnishment and Personal Credit Problems
- 5400 Personnel Leave
- 5401 Non-Contracted Employee Sick Leave Form 2.22.18
- 5401 Sick Leave
- 5401P Sick Leave Non-exempt Employees
- 5403 Emergency and Discretionary Leave
- 5404 Family, Medical and Maternity Leave
- 5405 Emergency Leave
- 5406 Leave Sharing - Sick
- 5406 Leave Sharing Rules - Sick
- 5406P Leave Sharing
- 5407 Military Leave
- 5407P Military Leave
- 5408 Jury Duty and Subpoena Leave
- 5409 Unpaid Holidays for Reason of Faith or Conscience
- 5410 Holidays
- 5411 Staff Vacations
- 5510 Retirement Programs
- 5515 Secondary Traumatic Stress
- 5515P Secondary Traumatic Stress
- 5520 Staff Development
- 5520P Staff Development
- 5525 Professional Civic and Service Organization Memberships
- 5610 Substitute Employment
- 5610P Substitute Employment
- 5612 Temporary Administrators
- 5630 Volunteer Form
- 5630 Volunteers
- 5630P Volunteers
- 5641 Student Teachers
- 5641P Student Teachers
- 5642 Administrative Internships
- 5642P Administrative Internships
- Title IX Grievance Procedure
- Title IX Grievance Form
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- 6000 Program Planning Budget Preparation Adoption and Implementation
- 6000P Program Planning Budget Preparation Adoption and Implementation
- 6020 System of Funds and Accounts
- 6020P System of Funds and Accounts
- 6021 Interfund Loan
- 6022 Minimum Fund Balance
- 6030 Financial Reports
- 6040 Expenditures in Excess of Budget
- 6100 PR
- 6100 revenues
- 6101 Federal Cash and Financial Management
- 6101P Federal Cash and Financial Management
- 6102 District Fundraising Activities
- 6102P District Fundraising Activities
- 6105 Grant Approval
- 6106 Allowable Costs for Federal Programs
- 6106P Allowable Costs for Federal Programs
- 6111 Tuition
- 6112 Rental or Lease of District Property
- 6114 Gifts or Donations
- 6114P Gifts
- 6120 Investment of Funds
- 6210 Purchasing Authorization and Control
- 6210P Purchasing Authorization_Control
- 6212 Charge Cards - Important
- 6213 Reimbursement of Travel Expenses
- 6213P Reimbursement of Travel Expenses
- 6215 Expense Claim Certification and Approval
- 6215P Voucher Approval
- 6216 Reimbursements for Goods and Services - Warrants
- 6217 Electronic Funds Transfer
- 6217P Electronic Funds Transfer
- 6220 Bid or Request for Proposal Requirements
- 6220P - Bid Requirements for Proposal Requirements
- 6225 Use of Electronic Signature
- 6230 Relations with Vendors
- 6230P Relations with Vendors
- 6250 Cell Phone Stipend Policy
- 6250P Cell Phone Stipend
- 6500 risk management
- 6500 Tort Claim Form_Instructions
- 6500P risk mangement
- 6511 Staff Safety
- 6511P Staff Safety
- 6513 Workplace Violence Prevention
- 6513P Workplace Violence Prevention
- 6515 Firearms
- 6515P Firearms
- 6530 Insurance
- 6535 Student Insurance
- 6540 School District's Responsibility for Privately-Owned Property
- 6550 Capitalization Threshold for Leases and Subscription-Based Information Technology Arrangements
- 6570 Property and Data Management
- 6580 Continuity of Operations Plan
- 6580P Continuity of Operations Plan
- 6600 Transportation
- 6600P Transportation
- 6605 Student Safety Walking to School and Riding Buses
- 6605P Student Safety Walking, Biking and Riding Buses to School
- 6608 Video Cameras on School Buses
- 6608P Video Cameras on Buses
- 6610 Video and Audio Surveillance
- 6620 Special Transportation
- 6625 Private Vehicle Transportation
- 6630 Driver Trainer
- 6640 School Owned Vehicles
- 6690 Contracting for Transportation Services
- 6700 Nutrition
- 6700P Nutrition
- 6701 Recess and Physical Activity
- 6701P Recess and Physical Activity
- 6705 Food Service Charge
- 6705 Food Service Charge - Spanish
- 6705P Food Service Charge
- 6705P Food Service Charge - Spanish
- 6800 Safety Operations and Maintenance of School Property revised
- 6800Procedure Safety Operations and Maintenance of School Property
- 6801 Capital Assets Theft-Sensitive Assets
- 6801 PR Capital Assets Theft-Sensitive Assets
- 6810 Energy Management Education and Conservation
- 6881 Surplus
- 6881P Surplus
- 6882 Sale of Real Property
- 6883 Closure of Facilities
- 6890 State Environmental Policy Act Compliance
- 6895 Pesticide Notification Posting and Record Keeping
- 6895P Pesticide Notification Posting and Record Keeping Requirements
- 6900 Facility Planning
- 6905 site aquisition
- 6910 Construction Financing
- 6920 Construction Design
- 6920 PR Construction Design
- 6925 Architect and Engineering Services
- 6950 Contractor Bonds_Insurance
- 6955 Maintenance of Facilities Records
- 6959 Acceptance of Completed Project
- 6959P Acceptance of Completed Project
- 6970 Naming Schools and Facilities
- 6970P Naming Schools and Facilities
- 6971 Works of Art
