Policies & Procedures
Board Policies are set by the Board of Directors and impose legal requirements on the district. These policies and procedures define the parameters within which district programs should operate. Policies normally go through a public reading and comment process before they are adopted or revised. Significant changes to policies require Board approval as does the adoption of new policies and the deleting of policies that have become obsolete or redundant. Administrative Procedures are established by the district administration and do not require board approval. Procedures that are expected to be controversial may go through a public comment process but is not required.
Ephrata School District Policies and Procedures
- 0000 Strategic Planning
- 1000 Board of Directors
- 2000 Instruction
- 3000 Students
- 4000 Community Relations
- 5000 Personnel
- 6000 Management Support
0000 Strategic Planning
1000 Board of Directors
1000 Legal Status and Operation.pdf
1005 Key Functions of the Board.pdf
1113 Board Member Residency.pdf
1114 Board Member Resignation and Vacancy.pdf
1114P Board Member Resignation and Vacancy.pdf
1210 Annual Organize Meeting.pdf
1225 School Director Legislative Program.pdf
1250 Students on Governing Boards.pdf
1250P Students on Governing Boards Procedure.pdf
1310 Policy Adoption, Manuals and Administrative Procedures.pdf
1320 Suspension of a Policy.pdf
1330 Administration in the Absence of Policy or Procedure.pdf
1400 Meeting Conduct Order of Business and Quorum.pdf
1400P Meeting Conduct Order of Business and Quorum.pdf
1410 Executive or Closed Sessions.pdf
1420 Proposed Agenda and Consent Agenda.pdf
1610 Conflicts of Interest 1st Class Districts Only.pdf
1620 The Board-Superintendent Relationship.pdf
1620P The Board-Superintendent Relationship.pdf
1630 Evaluation of the Superintendent.pdf
1731 Board Member Expenses.pdf
1731P Board Member Expenses.pdf
1732 Board Member Insurance.pdf
1733 board member compensation.pdf
1733P Board Member Compensation.pdf
1805 Open Government Trainings.pdf
1810 Annual Governance Goals and Objectives.pdf
1820 Board Self-Assessment.pdf
2000 Instruction
2000 Instruction Table of Contents.pdf
2000 Student Learning Goals.pdf
2019 Video Use Parent Notification.pdf
2019 Video Use Parent Permission.pdf
2019 School Video Approval Form.pdf
2020 Course Design, Selection and Adoption of Instructional Materials.pdf
2020P Course Design, Selection and Adoption of Instructional Materials.pdf
2021 Library Media Centers.pdf
2021P Library Information and Technology Programs.pdf
2022 Form Electronic User Agreement.pdf
2022 iOS Device Checkout Agreement for Use.pdf
2022P Electronic Resources.pdf
2023 Digital Citizenship and Media Literacy.pdf
2025P Copyright Compliance.pdf
2029 P-PR Animals in Classroom.pdf
2030 Service Animals in Schools.pdf
2030P Service Animals in Schools.pdf
2100 Educational Opportunities Military Children.pdf
2100P Educational Opportunities for Military Children.pdf
2104 Federal State Funded Programs.pdf
2104P Federal State Funded Programs.pdf
2107 Comprehensive Early Literacy Plan.pdf
2108 Learning Assistance Program.pdf
2110 Transitional Bilingual Instruction.pdf
2110P Transitional Bilingual Instruction.pdf
2125 Sexual Health Education.pdf
2125P Sexual Health Education.pdf
2140_Guidance and Counseling.pdf
2145P_Procedure Suicide Prevention.pdf
2151 Interscholastic Activities.pdf
2153 Non-Curriculum Groups.pdf
2153P Non-Curriculum Groups.pdf
2161P-Special Education and Related Services for Eligible Students.pdf
2162 Education of Students with Disabilities Under Section 504 of the Rehabilitation Act of 1973.pdf
2162P Education Students with Disabilities Under Section 504 of the Rehabilitation Act of 1973.pdf
2170 Career and Technical Education.pdf
2170P Career and Technical Education.pdf
2190 Highly Capable Programs.pdf
2190Procedure Highly Capable Programs.pdf
2195 Academic Acceleration.pdf
2195P Academic Acceleration.pdf
2255 Alternative Learning Experience Courses.pdf
2255 Procedure Alternative Learning Experience Programs.pdf
2337-Disability History Month.pdf
2409P Credit Competency Revised.pdf
2410P High School Graduation Requirements.pdf
2411 Cert Education competency.pdf
2413 Equivalency Credit Opportunities.pdf
2413P Equivalency Credit for CTE Courses.pdf
2415 Performance-Based Pathway for High School Graduation.pdf
2415P Performance-Based Pathway for High School Graduation.pdf
2416 Health and Physical Education.pdf
2416P Health and Physical Education.pdf
2418 Waiver of High School Graduation Credits.pdf
2418F Form Waiver of High School Graduation Credits.pdf
3000 Students
3114P Part-Time, Home-Based or Off-Campus Students.pdf
3115 Students Experiencing Homelessness.pdf
3115P Students Experiencing Homelessness.pdf
3116 Students in Foster Care.pdf
3116P Students in Foster Care.pdf
3117 Students in or Released from an Institutional Education Facility
3122 Excused and Unexcused Absences.pdf
3122P Excused and Unexcused Absences.pdf
3123 Withdraw Prior to Graduation.pdf
3124 Removal-Release of Student During School Hours.pdf
3140 Release of Resident Students.pdf
3141 Choice Enrollment Contract.pdf
3141 Choice Enrollment Contract Spanish.pdf
3142 International Student Exchange.pdf
3142P International Student Exchange.pdf
3200 Rights and Responsibilities
3205 Sexual Harassment of Students Prohibited.pdf
3205P Procedure Sexual Harassment of Students Prohibited.pdf
3207 Harassment, Intimidation or Bullying Incident Reporting Form - SPANISH.pdf
3207 Harassment, Intimidation or Bullying Incident Reporting Form.pdf
3207 Prohibition of Harassment, Intimidation and Bullying.pdf
3207P_Procedure Prohibition of Harassment Intimidation and Bullying.pdf
3210P_Procedure Nondiscrimination.pdf
3211 Gender Inclusive Schools.pdf
3211P Gender Inclusive Schools.pdf
3220 Freedom of Expression.pdf
3220P Freedom of Expression.pdf
3225 School-Based Threat Assessment.pdf
3225P School-Based Threat Assessment.pdf
3226 Interviews and Interrogations of Students on School Premises.pdf
3226P Procedure Interviews and Interrogations of Students.pdf
3230 Searches of Students and Student Privacy.pdf
3230P Searches of Students and Students Privacy
3232 Parent and Student Rights.pdf
3232P Parent and Student Rights.pdf
3245 Policy Students and Telecommunication Devices.pdf
3245P Students and Telecommunication Devices.pdf
3246 Isolation Restraint Form.pdf
3246 Restraint, Isolation and Other Uses of Reasonable Force.pdf
3246P Restraint, Isolation and Other Uses of Reasonable Force.pdf
3411 Accommodating Students with Serious Disorders or Epilepsy.pdf
3412 Automated External Defibrillator.pdf
3412P Auto External Defib (AED).pdf
3413 Student Immunization And Life Threatening Health Conditions.pdf
3413P Student Immunization And Life Threatening Health Conditions.pdf
3416P Medication at School.pdf
3418 Response to Student Injury or Illness.pdf
3418P Response to Student Injury or Illness.pdf
3419 PR Self-Administration of Asthma and Anaphylaxis Medications.pdf
3419 Self-Administration of Asthma and Anaphylaxis Medications.pdf
3420 Anaphylaxis Prevention and Response.pdf
3420P Anaphylaxis Prevention and Response.pdf
3421P Child Abuse and Neglect.pdf
3422 Student Sports - Concussion and Head Injuries.pdf
3422P Student Sports - Concussion and Head Injuries.pdf
3424 Policy Opioid Overdose Reversal.pdf
3424P Opioid Overdose Reversal.pdf
3510 Associated Student Bodies.pdf
3510P Associated Student Bodies.pdf
3520 Student Fees Fines or Charges.pdf
3520P Student Fees Fines Charges.pdf
3530 Fundraising Activities Involving Students
3530P Fundraising Activities Involving Students.pdf
4000 Community Relations
4000 Public Information Program.pdf
4000P Public Information Program.pdf
4040 Public Record Request Form.pdf
4040 Public Records Request.pdf
4040P Public Records Request.pdf
4110P Citizen's Advisory Committee.pdf
4120 support organizations.pdf
4130 Title 1 Parent Involvement.pdf
4130P Title 1 Parent Involvement.pdf
4200P Safe and Orderly Learning Environment.pdf
4200 Safe and Orderly Learning Environment.pdf
4215 Use of Tobacco and Nicotine Products on School Property.pdf
4217 Effective Communication.pdf
4217F Effective Communication FORM.pdf
4217P Procedure Effective Communication.pdf
4218P Language Access Plan.pdf
4237 Contests, Advertising and Promotions.pdf
4260 Use of School Facilities.pdf
4300 Limiting Immigration Enforcement in Schools.pdf
4300P Limiting Immigration Enforcement in Schools.pdf
4310P Relations with Law Enforcement, Child Protective Agencies and the County Health Department.pdf
4314P Notification of Threats of Violence or Harm.pdf
5000 Personnel
5000 Recruitment and Selection of Staff.pdf
5000A recruit admin and head coach.pdf
5000P Procedure Recruitment and Selection of Staff.pdf
5001 Hiring of Retired School Employees.pdf
5004 Infection Control Program.pdf
5004P Infection Control Program.pdf
5005 Employment Disclosures, Certification Requirements, Assurances and Approval
5006 Certification Revocation.pdf
5010 Nondiscrimination and Affirmative Action.pdf
5010P Nondiscrimination and Affirmative Action.pdf
5161 Civility in the Workplace
5201 Drug-Free Schools, Community and Workplace.pdf
5202 Federal Motor Carrier Safety Administration Mandated Drug and Alcohol Testing Program.pdf
5202P Federal Motor Carrier Safety Administration Mandated Drug and Alcohol Testing Program.pdf
5203 Staff Assistance Program.pdf
5252 Staff Participation in Political Activities.pdf
5253P Maintaining Boundaries.pdf
5270 Resolution of Staff Complaints.pdf
5271 Reporting Improper Governmental Action - Whistleblower Protection.pdf
5271P Reporting Improper Governmental Action.pdf
5280 Separation of Employment.pdf
5281 Disciplinary Action and Discharge.pdf
5315 Garnishment and Personal Credit Problems.pdf
5315P Garnishment and Personal Credit Problems.pdf
5401 Non-Contracted Employee Sick Leave Form 2.22.18.pdf
5401P Sick Leave Non-exempt Employees.pdf
5403 Emergency and Discretionary Leave.pdf
5404 Family, Medical and Maternity Leave.pdf
5406 Leave Sharing Rules - Sick.pdf
5408 Jury Duty and Subpoena Leave.pdf
5409 Unpaid Holidays for Reason of Faith or Conscience.pdf
5515 Secondary Traumatic Stress.pdf
5515P Secondary Traumatic Stress.pdf
5525 Professional Civic and Service Organization Memberships.pdf
5610 Substitute Employment.pdf
5610P Substitute Employment.pdf
5612 Temporary Administrators.pdf
5642 Administrative Internships.pdf
5642P Administrative Internships.pdf
6000 Management Support
6000 Program Planning Budget Preparation Adoption and Implementation.pdf
6000P Program Planning Budget Preparation Adoption and Implementation.pdf
6020 System of Funds and Accounts.pdf
6020P System of Funds and Accounts.pdf
6040 Expenditures in Excess of Budget.pdf
6101 Federal Cash and Financial Management.pdf
6101P Federal Cash and Financial Management.pdf
6102 District Fundraising Activities.pdf
6102P District Fundraising Activities
6106 Allowable Costs for Federal Programs.pdf
6112 Rental or Lease of District Property.pdf
6210 Purchasing Authorization and Control.pdf
6210P Purchasing Authorization_Control.pdf
6213 Reimbursement of Travel Expenses.pdf
6213P Reimbursement of Travel Expenses.pdf
6215 Expense Claim Certification and Approval.pdf
6216 Reimbursements for Goods and Services - Warrants.pdf
6217 Electronic Funds Transfer.pdf
6217P Electronic Funds Transfer.pdf
6220 Bid or Request for Proposal Requirements.pdf
6220P - Bid Requirements Procedure.pdf
6225 Use of Electronic Signature.pdf
6230 Relations with Vendors.pdf
6230P Relations with Vendors.pdf
6250 Cell Phone Stipend Policy.pdf
6500 Tort Claim Form_Instructions.pdf
6513 Workplace Violence Prevention.pdf
6540 School District's Responsibility for Privately-Owned Property.pdf
6570 Property and Data Management.pdf
6580 Continuity of Operations Plan.pdf
6580P Continuity of Operations Plan.pdf
6605 Student Safety Walking to School and Riding Buses.pdf
6605P Student Safety Walking, Biking and Riding Buses to School.pdf
6608 Video Cameras on School Buses.pdf
6608P Video Cameras on Buses.pdf
6620 Special Transportation.pdf
6625 Private Vehicle Transportation.pdf
6640 School Owned Vehicles.pdf
6690 Contracting for Transportation Services.pdf
6700 Wellness Practice, Nutrition and Food Service Program.pdf
6700P Wellness Practice, Nutrition and Food Service Program.pdf
6705 Food Service Charge - Spanish.pdf
6705P Food Service Charge - Spanish.pdf
6800 Safety Operations and Maintenance of School Property revised.pdf
6800Procedure Safety Operations and Maintenance of School Property.pdf
6801 Capital Assets Theft-Sensitive Assets.pdf
6801 PR Capital Assets Theft-Sensitive Assets.pdf
6810 Energy Management Education and Conservation.pdf
6882 Sale of Real Property.pdf
6883 Closure of Facilities.pdf
6890 State Environmental Policy Act Compliance.pdf
6895 Pesticide Notification Posting and Record Keeping.pdf
6895P Pesticide Notification Posting and Record Keeping Requirements.pdf
6910 Construction Financing.pdf
6920 PR Construction Design.pdf
6925 Architect and Engineering Services.pdf
6950 Contractor Bonds_Insurance.pdf
6955 Maintenance of Facilities Records.pdf
6959 Acceptance of Completed Project.pdf
6970 Naming Schools and Facilities.pdf